Vaeltor Systems · one person, based in India · built and maintained by me
Your leads go cold in minutes. I answer in seconds.
Vaeltor catches every inbound solar lead, qualifies it by text, and writes the consultation to your calendar. It runs on a workflow I built and maintain myself, on infrastructure you can watch working in a screen share before you pay anything.
Every part of it was built by me and is maintained by me, which means the person who answers when something needs changing is the person who wrote the logic in the first place.
01 / The problem
Say a lead fills your form at 7:42 on a Tuesday night.
The office is closed. The form goes to an inbox or a CRM, and somebody looks at it in the morning. By then the homeowner has requested quotes from three other installers, and one of them already called.
Most solar leads get shopped to several installers at once. The first company that responds is usually the one that gets the survey. Not the cheapest, not the best-reviewed. Just the first one that answered.
That isn't a discipline problem. You can't ask a setter to be awake at 7:42pm on a Tuesday, and you shouldn't have to. It's a coverage problem, and coverage problems get solved with a system, not with a promise to try harder.
Vaeltor is that system. It reads every inbound lead the moment it arrives, texts the homeowner back, asks the three questions you'd ask, and books the survey.
What happens to a lead, from the moment the form is submitted.
Your form submission arrives. It's 7:42pm and nobody is watching the inbox.
The system reads it, checks the address sits inside your service area, and rules out a resubmission.
The homeowner is answering the three questions you chose, by text, in your company's name.
The consultation is on your calendar with the address and all three answers attached.
By the time your office opens, the survey is booked.
02 / The actual system
Four things happen, in order.
There's no dashboard to learn and nothing to install on your side. This is the whole pipeline. The same four stages, every time a lead comes in.
Webhook trigger
Your form, your ad lead form, or a missed call all forward to one webhook address. That's the entire integration. No plugin, no dashboard, no developer needed on your end. If your site can send a form submission somewhere, it can send it here.
Duplicate submissions and leads outside the service area you give me get stopped here, so they never reach your calendar or your phone.
AI qualification
The system texts the homeowner back straight away and asks three questions: roof pitch, average electric bill, and their utility provider. Those three are what you told me you need before a survey is worth sending anyone to.
It handles the replies. If somebody answers something it wasn't set up for, it stops and hands the conversation to you rather than guessing at an answer on your behalf.
Twilio SMS dispatch
Messages go out through Twilio on an account in your name, from a number in your area code. You pay Twilio directly, at their rates. I don't mark it up and I don't sit between you and it. If you ever leave, the number goes with you because it was never mine.
Calendar sync
Once the homeowner picks a time, the appointment is written to the calendar you already use, with the address and all three answers attached, so whoever drives out there knows what they're walking into before they knock.
If the homeowner cancels, the system texts once to try to rebook and then stops.
03 / Scope
Where this fits, and where it doesn't.
Every one of these is a decision I made on purpose. Read them before the call, because a system built for the wrong kind of installer is worse than no system at all.
The qualification logic is built around single-family homes. If you're quoting 200kW arrays for warehouses, the questions it asks will be the wrong ones.
Homeowners answer a text at 8pm when they will not pick up a call from a number they don't know. The system handles the whole conversation in writing and flags anything that needs you on the phone.
The workflow speaks webhook and email, which is the widest door there is. If your CRM or your site can receive either, it's connected. If a tool can only be reached through its own plugin, that integration would have to be built.
Leads and conversations land where your team already looks, as they happen. There's no second inbox to check and no separate dashboard to keep open on another tab.
The qualifier works in English today. If most of your leads write in Spanish, this isn't the right time to bring it in and I'll tell you that on the call rather than take the setup fee.
Every client gets a direct line to the person who built their system. Five is the number where that stays true, so five is the number I take.
If your operation sits outside any of that, I'd rather turn the work down than sell you something that fights the way you already run.
04 / Pilot program
Five seats, on purpose.
I'm taking five solar contractors on a 30-day pilot. The cap exists because every install gets built and tuned by hand, and past five the attention each one gets starts to thin out.
A smaller pilot run properly beats a bigger one run badly. When the five are taken this page will say so and I'll open a list for the next window.
If the system doesn't book you at least 3 qualified consultations in 30 days, you get the full setup fee back.
No form to fill in and no call where someone talks you out of it. You email me, I send it back. You keep the workflow and the number either way.
- •Forward your lead form, ad form, or missed calls to one webhook address.
- •Tell me the three things you need to know before a survey is worth sending someone on.
- •One 45-minute call to set it up, and one call at the end to tell me what broke.
- •The workflow built and configured against your leads, live inside 48 hours.
- •Text conversations with your leads, day and night, in your company's name.
- •Direct access to me. Not a support queue. My actual number.
Five installs I can point at, and the numbers that come out of them. That's what makes the next conversation concrete instead of theoretical.
05 / Who you'd be working with
There is no team. There's me.
I'm in India. I built the workflow, I run it, and I'm the person who answers when something goes wrong at 2am your time. That's the middle of my working day, and it's the exact hour your leads are going cold.
You won't be handed to an account manager, because there isn't one. No support portal, no ticket number, no onboarding specialist who has to go and ask someone technical. When you message me about a lead that behaved strangely, you're messaging the person who wrote the logic that handled it.
Changes ship the week you ask for them. There's no backlog to lobby against, no product team whose roadmap your request has to survive, and no version of this where I have to convince somebody else that your problem is worth fixing.
06 / Pricing
One plan. Nothing crossed out.
These are the prices. There's no was/now, no annual discount to hunt for, and no tier above this one that I'm holding back for a sales call.
The refund, in full
If the system doesn't book you at least three qualified consultations in your first 30 days, you email me and I refund the $750 setup. No form, no call where I try to talk you out of it, no credit toward next month.
The monthly retainer covers the 30 days the system is running. If we stop early, I stop charging. The retainer isn't something you recover; it's the cost of the month the system was working.
The guarantee is on me, and it's deliberately blunt: if the system doesn't book you three qualified consultations in the first 30 days, the setup fee comes back. I'd rather hand back $750 than have somebody paying me for something that isn't working.
What you're exposed to if it doesn't book three consultations.
Book a 10-min demoOr email business.vaeltor [at] gmail.com and ask me directly.
07 / Questions
The ones people actually ask.
These are the five I get every time. The first one is the one people ask last.
You can watch every conversation as it happens. Each text exchange is written into your CRM in real time, with the three answers attached, so there's no report to wait for and nothing you have to take on trust. On the demo call I screen-share the running workflow and push a lead through it while you time it, so you see the whole thing before you decide anything.
You message me and I change it. There's no ticket queue, no tier-one support reading a script back at you, and no sprint to wait for, because the person making the change is the person reading your message. Scripts get rewritten the same day. Anything bigger gets scheduled with you rather than announced at you.
No. Your site keeps its form and we point the submission at a webhook. Your CRM keeps being your CRM. The system writes leads into it the same way your form does today. There's no plugin to install and nothing for your web person to maintain. I'll send you one URL and a list of field names; that's the whole change.
One call, about 45 minutes. We go through your last bunch of leads so I can see what a good one looks like, and you tell me the three questions you need answered before a survey is worth sending someone on. I write the scripts, you approve them. Then you register your number for A2P 10DLC. Carrier approval takes one to three days and nobody can speed it up. You're live inside 48 hours of that.
You do. The Twilio account is in your name and I work under it, so the number is yours and it comes with you. Every conversation is in your CRM as it happens, so there's nothing to export. It's already in your system. If you want me to delete everything on my side, you ask and I delete it, and the workflow is yours to keep either way.
Ten minutes. I'll show you the live system on a screen share.
If it makes sense, we start. If it doesn't, no hard feelings. You'll have seen exactly what the system does, which is more than most demos show you.
Five seats is the number I can build and support properly. When they're taken this page will say so, and I'll open a list for the next window.
Book a 10-min demo
You'd be talking to me, not a salesperson.
Prefer email? business.vaeltor [at] gmail.com